API Software: Dos and Don’ts in Job Hunting

What is API software?

API software, or Application Programming Interface software, can be used to automate the job application process. While this may sound a like a time-saving strategy, it can actually get your application rejected (and cause other issues), cancelling out any time you saved.

How are some people using API software for job applications?

There are two common ways: The first is for application submissions. The API can be programmed to fill out applications automatically using the candidate’s stored information (such as resume details, cover letters and personal information) to complete required fields.

The second is for batch processing. The software can submit multiple applications in a short period of time (think hundreds of applications in a few minutes). This is done by sending requests to the job boards’ or employers’ servers, mimicking the manual application process.

What’s the downside?

• Reputation risk: Employers may notice if a candidate is applying to numerous positions indiscriminately (particularly within the same organization). It can harm the applicant’s reputation by signalling that they aren’t serious about any particular role.
• Quantity over quality: Applying to a large number of jobs quickly can lead to lower-quality applications. It’s better to spend time crafting well thought out applications for a few positions that align with your experience and interests.
• Missed opportunities for networking and knowledge-building: If you’re reliant on software to apply for you, you may miss opportunities to engage with potential employers through networking events, informational interviews, and personalized follow-ups. You can also learn a lot by reviewing an organization’s website and social media, which can significantly enhance your chances of landing a job.
• Potential errors: Automated applications can sometimes result in errors, such as putting the incorrect organization names or job titles, which can be a red flag for employers because it suggests a lack of attention to detail or an overreliance on AI.
• Lack of personalization: Mass applications can come across as impersonal and generic, reducing your chances of standing out to the employer. Employers often look for tailored applications that show genuine interest in the position and organization.

What are ways to use API software in an appropriate way?

• Data retrieval: Use API to retrieve job listings from job boards or organization websites. This can include job titles, descriptions, locations and application links. You can use this to narrow down your job search and figure out which jobs interest you.
• Tracking and management: Some APIs allow for tracking the status of applications and organizing follow-up actions (but be sure to write your follow-up notes yourself and personalize them to the employer). This helps candidates keep track of where they have applied and any feedback received, which can be useful during the search.

Not sure if you’re using technology tools appropriately in your job hunt? Make an appointment with Career Services on mySuccess or stop by the office at 401 Tory Building during drop-in hours, Monday to Friday from 1:00 p.m. to 4:00 p.m. Visit the Career Services website for more tips and guidelines for using technology in the job hunt.

Wednesday, June 18, 2025 in Academic, Employability, News
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